QUATE Hosting

QUATE exam: Information
for host organisations


The local host/organisation will be responsible for processing of applications and fees, and acceptance of the candidates as being appropriately qualified to enter the examination

The standard entry fee for the examination is 150 – 180 euros per candidate. However the fee is set by the local organiser and is collected by the local host organisationwho will be responsible for paying any examination expenses incurred. Any surplus funds will be retained by the local host organisation. (N.B. neither the Chief Examiner nor Examination Administrator have any mechanism for the handling of examination fees on the day of the examination). All candidates MUST pay in advance of sitting the examination. Proof of payment and a photo ID will be required of all candidates on the day of the examination.

The visiting examiners (normally the Chief Examiner and Examination Administrator, but more may be required especially if there are more than 20 candidates) do not charge a fee but require refund of their travelling expenses (air fares at economy class) and two nights’ hotel accommodation and reasonable living expenses.

Financial viability of each session is the responsibility of the local host organisation, but in general it is recommended that sessions for fewer than eight candidates are unlikely to be financially viable.

Venue requirements

It is very important given the importance of the examination that those offering to support the examination can satisfy the following criteria:

  1. A quiet examination room for candidates, with 1.5m spacing between examination stations. Candidates must not directly face each other.
  2. Benching should be at an appropriate height for microscopy.
  3. Appropriate seating must be provided (i.e. adjustable height and back).
  4. Hosts must be able to provide one invigilator per examination room.
  5. If there are conventional and LBC candidates, separate rooms, invigilators and timers should be provided for each room. If there are more than 16 candidates per preparation type, the candidates will need to be split into two groups requiring separate rooms ,and an extra invigilator will be needed. Specific timetable arrangements may be required to keep the two groups of candidates apart.
  6. There must be a separate quiet room for examiners with tea/coffee making facilities.
  7. Modern microscopes (and spares) for use by candidates and examiners.
  8. Electronic timers with spare batteries for timing the written exam and the slide circulations
  9. Spare pens and paper.

On the day it is expected that local hosts will be present to allow candidates entry to the host facilities and provide signposting where necessary

Other points:

  1. There is an upper limit of 32 candidates per preparation type for each examination.
  2. Please send the exam administrator a list of candidate names by email at least four weeks in advance of the examination.
  3. On the day of the examination the exam administrator will require proof of examination fee payment and photographic proof of identity from each candidate (e.g. Passport). Please inform the candidates of this requirement.

On no account can a candidate be allowed to sit the examination without proof of identity.

  1. Please DO NOTsend cash or cheques to the exam administrator.
  2. Monies will be paid into a nominated EFCS account ultimately. Some centres have reimbursed the examiners legitimate costs at the time, with appropriate receipts, whilst others pay all monies to the EFCs to arrange payment to the examiners later on.

General information

Sample exam timetable

09:00              Candidate registration and ID check

09:30              Instructions to candidates

10:00              Written paper (MCQ)

11:00              Break

11:15              Screening test (slides 1 to 8)

12:30              Lunch Break

13:15              Screening test (slides 9 to 16)

14:30              Exam finishes

16:00              Exam results given to candidates to view or posted if requested